We are seeking an exceptionally organized and proactive People & Operations Coordinator to be the central point of coordination for our internal functions in Bali.
Job Description
- Recruitment Management: Handle the end-to-end recruitment process for all roles (junior to senior), including job posting, candidate screening, interview scheduling, and conducting initial interviews.
- Onboarding & Offboarding: Coordinate seamless onboarding for new hires (paperwork, system access, orientation) and manage the offboarding process.
- BPJS Management: Manage all administrative tasks related to employee enrollment, monthly contribution processing, and claims documentation for BPJS Ketenagakerjaan and BPJS Kesehatan.
- HR Documentation & Contracts: Assist in preparing, managing, and maintaining all essential HR documents, employee files, and employment contracts, ensuring they are complete and compliant.
- Visa & Permit Management: Crucially, coordinate and meticulously prepare all necessary documentation for various government permits and stay authorizations (e.g., RPTKA/Notification, VITAS, KITAS/ITAS, and their renewals/extensions). This involves compiling supporting documents, ensuring accuracy, and coordinating submission with the appropriate government agencies
- Government Liaison: Act as the primary point of contact for external legal advisors and relevant government agencies (e.g., Manpower, Immigration) concerning compliance and documentation.
- Contract Management: Maintain organized records of client contracts, vendor agreements, and employment contracts, ensuring all documents are filed correctly and renewed on time.
- Office Management: Ensure the office environment is productive and well-maintained, including managing office supplies, equipment, and vendor services (utilities, cleaning, IT support).
- Calendar & Meetings: Manage and organize key company calendars, meetings, and travel arrangements as needed.
- Expenses Submission: Accurately submit all administrative expenses into the designated financial system for approval and processing.
- Ad-Hoc Support: Provide other administrative support to the management team as required.
This pivotal role demands a versatile professional who manages the full spectrum of our internal needs, successfully balancing the detailed execution of Human Resources, Legal/Visa administration, and general Office Administration. If you are driven by precision, thrive on handling multiple critical priorities, and excel at discreet, proactive problem-solving, we invite you to join our team.
Qualifications
- Minimum 1 year of direct experience in candidate recruitment is mandatory.
- Prior experience in managing visa/work permit processes (KITAS, IMTA, etc.) is a significant advantage.
- Experience using accounting software (xero/ quickbooks or other systems) and or CRMs or ERPs (Salesforce, SAP, Odoo) is ideal
- Excellent written and verbal communication skills in both English and Bahasa Indonesia.
- Strong familiarity with HR practices and labor law compliance is a plus.
- Extremely well-organized, meticulous, and detail-oriented.
- Proactive, able to anticipate needs, and manage a varied workload independently.
- High level of integrity and discretion in handling confidential information.